Smart Inventory Management Platform

Overview

Picture this: an instructor drives three hours to deliver a robotics workshop at a school, only to discover the VR headsets they need are checked out at another location. The session gets cancelled. The school gets a refund. The relationship is damaged. For TBL Education, a STEAM education company with equipment spread across dozens of locations, this scenario was happening far too often. Their paper-based tracking system couldn't keep up with the complexity of managing expensive 3D printers, robotics kits, and educational technology across multiple workshop sites. The chaos was costing them money, clients, and reputation.

We built a real-time inventory platform that gives everyone visibility into what's where. Instructors scan barcodes with their phones before heading out, so they know exactly what they're taking and what's available. Managers see everything through an interactive dashboard: inventory status across all locations, utilization rates, which programs are generating ROI. The system sends automated alerts when supplies run low or equipment is overdue, preventing problems before they cause cancellations. Analytics help leadership make smarter purchasing decisions with their $200K equipment budget, showing which programs perform best and where resources should go.

Equipment loss dropped 95%. Duplicate purchases cut in half. But those are just numbers. The real impact is operational: coordinators schedule workshops with confidence, instructors focus on teaching instead of hunting for materials, and clients get the exceptional programs they paid for. The platform paid for itself within months through reduced losses and prevented cancellations alone. As the company expands into new markets, the system scales with them, providing the foundation for sustainable growth across regions.

What we did

• • Real-time Inventory Tracking
• • Barcode & QR Code System
• • Mobile Check-in/Check-out
• • Interactive Analytics Dashboard
• • Automated Alerts & Notifications